Professor Matthew Hotopf (King’s College London) and Professor Reza Razavi (King’s College London)

King’s College London

The study is coordinated by King’s College London and is being led by Professor Matthew Hotopf and Professor Reza Razavi. This research study is being conducted within the King’s College London governance framework which ensures that our work is carried out to high scientific and ethical standards.

King’s College London is the sponsor for this study based in the UK. We will be using information you provide through Qualtrics in order to undertake this study, and we will act a data controller for this study. This means that King’s College London are responsible for looking after your information and using it properly.

The research aims to study the impact of the COVID-19 (coronavirus) pandemic on short- and long-term health and wellbeing outcomes among King’s College London staff and postgraduate research students. Additionally, we aim to identify, in as close to real time as possible, individuals who have symptoms of Covid -19.

We are interested in collecting information related to how your mental health, physical health and general wellbeing. We will use this information to assess the impact of COVID-19 (coronavirus) on King’s College Staff and postgraduate research students. Additionally, we will also use the information you provide to assess if King’s College London can provide more support or to inform its approach to the COVID-19 (coronavirus) pandemic.

We will publish the findings in scientific papers, and we will publicise them in related scientific publications, e.g. by making them available for relevant newsletters and websites. If we find that any important findings (aggregated) that require immediate action, we will inform the senior management team of King’s College London. We will also inform organisations responsible for public health, e.g. Public Health England.

Scientific papers will contain only anonymous, aggregated data (e.g. percentages and averages) presented as tables and figures. The scientific papers will not contain any data on individual veterans.

King’s College London will keep identifiable information about you for 4 years after the study has finished, to enable us to manage the data. If, in 4 years no future analyses are planned, all the data we hold will be securely destroyed.

Any information that could identify you is held securely with strict arrangements about who can access the information. At King’s College London, all paper-based documents will be held in a locked filing cabinet in an alarmed office, and a secure off-site archive. All electronic information will be held securely on encrypted servers. Access to all information will be strictly limited to authorised members of the study team. The data file used for analyses by the study team will be de-identified, meaning we remove all names, and other identifiable information (e.g. first name, email, address, phone number). This information will be stored separately from the analyses file, and password protected and encrypted.

The information will only be used for the purpose of health and care research.

The lawful basis for processing this information is:

Article 6(1.e) of the General Data Protection Regulation (GDPR): processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The special condition category is article 9(2)(j) of the General Data Protection Regulation (GDPR): processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.

You can contact the study team to request data ([email protected]) for further information.

You have the right to see the information we hold about you. If you would like to access your information, please contact the King’s College London Data Protection Officer: Mr Albert Chan (Assistant Director of Business Assurance) Information Compliance team:

King's College London, Waterloo Campus Room 5.20, James Clerk Maxwell Building, 57 Waterloo Road, London, SE1 8WA; or by email: [email protected]

Article 21 of the GDPR gives individuals the right to object to the processing of their personal data.

If you wish to object to your personal data being processed please email your reason(s) to the King’s College London Data Protection Officer: Mr Albert Chan (Assistant Director of Business Assurance) Information Compliance team, King's College London, Waterloo Campus Room 5.20, James Clerk Maxwell Building, 57 Waterloo Road, London, SE1 8WA; or by email: [email protected]. Objections will be responded to without undue delay and within one month of receipt.

If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data in a way that is not lawful you can complain to the Information Commissioner’s Office (ICO).

Our Data Protection Officer is Mr Albert Chan and you can contact them at Information Compliance team, King's College London, Waterloo Campus Room 5.20, James Clerk Maxwell Building, 57 Waterloo Road, London, SE1 8WA; or email: [email protected].

We will not make any identifiable data publicly accessible because we need to protect the confidentiality and security of the individual cohort members. However, data may be accessible to approved researchers, subject to suitable legal and training undertakings. Please contact [email protected] for more information.

For general enquiries relating to the study, or to find out more about how we use your information please contact the research team ([email protected]) for more information.

Our Privacy Notices are regularly reviewed and updated.

Date last reviewed: 20/04/2020

Date last updated: 20/04/2020

By: Dr Daniel Leightley